Many customers with multiple companies will often have the same data repeated across all the companies. For example, the chart of accounts (G/L Account table) may be exactly the same for all companies in the database. This can also happen often with inventory (Item table) and other setup tables like payment terms, etc.
I see so many customers either re-entering data in every company or exporting and importing new and modified records.
PLEASE STOP! This is a terrible waste of time and opportunity to mess things up.
NAV provides a property for tables called DataPerCompany. If this property is set to No as shown below, then all data in this table will be shared between all companies in the database. It’s best to set this property when first installing the system, but your table can be modified at any time to facilitate this enormous time saving step. Just note the following cautions:
- the data MUST be exactly the same in all companies – meaning every field for the record is identical
- depending on the table, it will make sense to also set the property for child tables. For example, the Item Unit of Measure table should accompany the Item table.
Just call your expert NAV developer for help!